Special Meeting of the GHOA Board
Wednesday, September 2, 2015
7:00 P.M. (prior to General Meeting)
Call to order: Interim President Connie Wilhite called a special meeting of the Board at 7:03 P.M., September 2, 2015. (Board members were notified of this meeting via email on August 29, 2015).
Members present: Connie Wilhite, Victor Divietro, Rose Chupka Cookman, Shirley Kuznarik, Millie Anderson
Absent: John McAngus
Purpose: Per GHOA By-laws, Article VIII, Section 3, Vacancy and Replacement, the purpose was to nominate three volunteers to the Board. Board members Wendy Hardy, Hardric McMillon and Judy Trier resigned over the summer.
Motion to nominate: Connie called for a motion to nominate the first three volunteers into the positions vacated first, second and third.
J.P. Fane was the first volunteer and nominated to the vacant position held by Wendy Hardy. Wendy was asked to resign by then President Hardric McMillon since a homeowner had expressed concern that Wendy was not a homeowner and in violation of our by-laws. Prior to asking for her resignation, Hardric verified her status with the GHOA lawyer who confirmed that Board members must be homeowners. J.P. will end his term at the January annual meeting in 2018. Rose called for the motion and Victor seconded it. Millie Anderson voted in favor and Shirley Kuznarik abstained. J.P. was nominated to the Board.
Nancy Beatty was second and was nominated to the vacant position held by Judy Trier. Judy was not a homeowner and our by-laws require Board members to be homeowners. (A homeowner asked why members were suddenly being verified through property records. Board responded that after Wendy’s status was discovered, the Board felt all current members should be checked against property records. It was during this check that Judy’s status was learned.) Nancy will end her term at the upcoming January 16, 2016 meeting. Rose made a motion and Millie seconded it. Victor voted in favor and Shirley abstained.
Mark Walchak was third and was nominated to the vacant position held by Hardric McMillon who resigned on August 19, 2015. Mark will end his term at the January annual meeting in 2017. Rose made a motion and Millie seconded it. Victor voted in favor and Shirley abstained.
(Note: Linda Fisher was originally the third to volunteer but later withdrew her name for consideration.)
Some homeowners present during this meeting expressed concern that there was not sufficient time given to the community to allow more people to come forward and volunteer. The Board commented that vacant positions for both the Board and various committees had been previously advertised in the newsletters, website, meeting minutes and shout out throughout the year.
Another homeowner commented that the Special Meeting held on August 19 was incorrectly posted in the display case at the clubhouse as August 17. Therefore, all nominations should be postponed so additional volunteers can come forward. Board apologized for its error in posting the date in the display case but advised that the Special Meeting was called by the Board for the specific purpose of voting in new members from the current list that had come forward.
Motion to Adjourn: Connie called for a motion to adjourn the special meeting at 7:40 P.M. Rose made the motion and Shirley seconded it. Victor and Millie voted in favor to adjourn. The special meeting ended approximately 7:40 P.M.
Submitted by: Rose Chupka Cookman, Secretary