Golf Hammock Owners' Association
Special Meeting of the Board - February 29, 2016
Special Meeting Minutes - J.P. Fane
Call to order: President George Kibe, brought the meeting to order at 6:00 PM
Members present: George Kibe, J.P. Fane, Victor Divietro, Mark Walczak, Rose Chupka Cookman, Shirley Kuznarik, Nancy Beatty, Bob Schroeder.
Absent: Mark Walczak, Marge Schindewolf.
Proof of Notice of Meeting: Meeting notice/draft agenda listed on website and in clubhouse display case on 2/24/16. Signs posted at front/west entrances on 2/26/16.
A special board meeting was called to discuss the Culvert Repair decision approved by the Board during the February meeting. A motion to contract with EPI for the culvert work was approved with the understanding that EPI was the only service provider in Highlands County. Subsequently, at least one other supplier for this service was discovered. The President has requested this other supplier for a bid to accomplish the work. The President called this special meeting to receive clarification from the board on a path forward.
Discussions on the new bidder were held and the president relayed advise from GHOA's legal counsel on Floridia Statutes 720.3055. The board determined that no current contract has been entered into based upon the previous decision to to contract with EPI. When discussions ended, a Motion to Repeal the decision made on Februay 8, 2016 in regards to contracting was proposed, by Victor Divietro and seconded by Rose Chupka Cookman. The motion was voted on and passed unanimously.
The discussions also made clear to the board that there are conflicting priority of repair opinions between the board, and the two contractors bidding the effort. Victor Divietro suggested that the board should hire an engineering firm to get an independent view of the priorities and condition of the culverts. Shirley Kuznarik presented a motion that the board solicit bids for a engineering study to include a priority repair schedule and mapping of the developments culvert system. The motion was seconded by JP Fane. The motion was voted on and passed unanimously.
There were approximately 8 community members present at the meeting and several asked questions about the state of the culverts and where a map could be located.
JP Fane made a motion, seconded by Rose Chupka Cookman, to adjourn the meeting at 6:45 PM. The motion was voted on and passed unanimously.